How to set up an auto-response in your Gmail account (plus a fill-in-the-blank out-of-office message if you’re not sure what to write!).How to add out-of-office time to Google Calendar.If you use a different email provider, the instructions will likely be similar check with your provider for details.Heading out of office? Before you whisk off for some rest and relaxation - you deserve it! - there are a few things to set up in Google Calendar and Gmail for best work practices, using our good pal: automation. Here are instructions for Gmail, iCloud,, Spectrum, Xfinity/Comcast, and Yahoo.
Instead, always set up such auto-responders in the server settings for your email provider, which are better about avoiding mail loops and will continue working even when your computer is offline. If your computer is turned off or crashes partway through your vacation the autoresponder will stop. And second, the rule only works while the computer is running and connected to the internet with the Mail app open. It’s way too easy to end up sending replies to every message from a mailing list or to addresses that will themselves reply back, causing a mail loop where each message generates another reply, ad infinitum. It might be tempting to create such an auto-reply with a rule in Mail on the Mac, but resist the temptation! For two reasons: And it’s a good idea to set up a vacation auto-responder to tell correspondents what to do in your absence. It’s helpful to unplug occasionally and ignore email while on vacation or otherwise away from your work routine.
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